Computerized management system _287

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Computerized management system

relevant provisions of the specific conditions of the Company with the regulations. (A) of the Finance Department or on the end of each year in the new fiscal year to establish a complete accounting documents in accordance with the existing financial system, the use of the current rules in the use of the system set up correctly all level on the accounts, the middle of the fiscal year for any additional new accounts, but one or the accounting system of accounts shall not be introduced to modify or delete (account of the adaptation by the system administrator). Chinese papers League finishing. (B) to financial year should be in the new fiscal year began 20 days after the completion of the beginning of each account carry-over procedures and data validation to ensure the right balance, beginning of year in the year prior to billing changes are subject to change after the account year can only be carried out by filling in vouchers. (C) any economic and business registration must be accounted fill vouchers, standardized summary area fill, fill in the machine's accounting document number should be continuous, interrupted when the number appears, should be broken number indicated on the first break the number of the certificate and print out the certificate of the Zhang number indicated on the reasons for breaking signature and stamp. (D) vouchers Review Officer must be signed only after the registration in accordance with its books, personnel must review the machine directly on the screen for review of account signature store, taking note of the printed output account or prepaid vouchers certificate signed and sealed. With an accounting certificate, single and review can not be the same person. Vouchers must be printed out before the account (account credentials list), does not print out the registration certificates shall not be accounted for billing. (V) general ledger and cash accounts and bank accounts can use the computer printout sheet account binding, cashier permitted under the audit staff to review and reimbursement vouchers, income or pay money, the cashier can not register set the style journal, such as cash handling payments set up according to need more assistance account. Units per day occurred the same day must be entered into the computer, and cash income and expenditure data to calculate the stock daily report, and signed and sealed on the table. (VI) units and personnel under the division of labor with machines and work requirements, determine the monthly billing period, accounting at least once a month, every month before the end of the month should be all business all the payments and transfers registration books. Monthly reconciliation of general ledger at least once every quarter,[link widoczny dla zalogowanych], a check ledger. (G) must be stored in the machine output data printing books written books, accounting books of the print interval shall not exceed one month, who are able to print full pages of books only data, but end of each year all books of account data must be printed out. system. An operation use of personnel: operation use of personnel is entitled to use accounting software to complete the duties within the scope of the work of the Financial Accounting Computer personnel or finance department staff. Work requirements under the Financial Accounting department with the following use of personnel; (a) the system manager: responsible for all accounting software data initialization, data backup and recovery, system operation and elimination of registration errors work; responsible for system operation with the organization and management of work assigned operator privileges, and use of personnel of the security set operation word. (B) data entry clerk: accordance with the rules of data entry certificate, and is responsible for checking the accuracy of data entry, the problems in the operating record and report in detail the system administrator. Data entry staff have no right to modify the original documents or data on hand-made certificate, the certificate shall not be reviewed operations. Cashier, maintenance staff can not work as data entry personnel. (C) Data Reviewer: responsible for the document number has been input the computer and data integrity, accuracy audits to ensure data integrity and recorded correctly. (D) Data management: responsible for reviewing the data has been recorded, recorded after the certificate, account-page printout of work to help system administrators on a regular basis to do data backup, responsible for diskette, archived data floppy disk, output documents, accounts and other information pages custody work, good software, data security and confidentiality of data expansion. (E) system maintenance staff: responsible for hardware and software, computerized accounting and operational failure processing checks to ensure the normal operation of electronic accounting. For operating authority to operate using the officers: (a) the system administrator must be based on the characteristics of UF and the financial software accounting of Computer system and method of accounting. Set of accounts must comply with the accounting system and accounting of units, the management requirements. Report format must conform to a higher level department in charge of major departments and financial requirements. (B) data entry clerk data entry operator certificate shall be in strict accordance with the contents of the input data. Not allowed to modify the certificate data, data errors are found immediately notify the certificate certificate preparation or system managers, and in accordance with the amended certificate to modify input data. Data entry staff in addition to data entry operations, but also for data query, but not for data review of operations, review data entry personnel can not operate, review and found evidence typographical errors, data entry personnel must be notified to modify, review data entry personnel may have been modified for operations, data entry personnel to be revised for review before signing the data entry operation. (C) In addition to the implementation of system maintenance, data maintenance personnel, under normal circumstances is not allowed to operate freely open the system database. Implementation of maintenance are not allowed to modify the database structure. All the other operators do not allow the implementation of database operations. (D) Accounting for accounting software, hardware and only hands-on operator to use. Other personnel shall be allowed on the machine. Operators must be trained and authorized by the system administrator only after passing on the machine. (E) operating the hands-on use of personnel before and after the required The operator must bear in mind the confidentiality of the word, and note to security, or problems, operators and system administrators can not shirk its responsibility. (Vi) a cashier, maintenance staff, program officers are not allowed to implement data entry operations. (G) and archive data backup data floppy diskette, account pages, documents, statements and other information required by the unified data replication management, checking, storage, storage. Third, audit and management accounting documents: computerized accounting documents are the basis of accounting business. Must ensure that the computer recorded the accounting documents before the entry is accurate, reliable, and therefore should be strictly following aspects: (a) business disposes of the audit: finance department staffing services received business certificate from the auditors audit after the first occurrence of the authenticity and accuracy of business, confirmation of the business, and then decide whether the business leader, business executives of the signature, such as the confirmation is handmade on the mechanism of a single mind and so account credentials. (B) of the manual audit vouchers: single hand-made finished vouchers must be prepared to pay auditors to cross-examination, data entry personnel entry. Auditor shall carefully examine the certificate summary specification, clarity; certificate data entry and the legitimacy and accuracy. If the certificate is correct and then check the balance between subjects, whether the final review of the system alone signed. (C) mechanism data entry staff review the certificate data entry certificate, by data entry personnel review the evidence for review, to ensure consistency with the hand and review the work of the Lord, after staff review and correct signature. (D) After review of the certificate must be printed out, and by the relevant staff (auditors, single personnel, cashiers, data entry clerk, data review personnel, accounting officer, etc.) before signing the account confirmation operation. accurate data compiled books or financial statements generated by the machine correctly, report format designed by the accounting departments in charge or approved. (B) the preparation of the report the data required to achieve true and calculated correctly, content integrity, and procedures in place, so that card account, account statement, exemplar of articulation between the tight, there are subordinate units of their subordinate units should be The report summarizes data input machine, and the unit reports, department reports and submit them to the summary table, the written report must be made by the leadership in charge of accounting, accounting supervisor and the signatures tab. (C) units, including accounting files stored on disk (hard disk and floppy disks) on the accounting documents and to make decisions in writing, account books kept in the accounting and accounting statements. Stored on disk accounting documents must be printed out in a timely manner as required in writing and shall not be erased until the end of the print. Printout from the machine defect occurs when the accounting file, print must be added by the operator using the staff in traditional characters on the page printout marked or stamped, signed and stamped approved by the system administrator. Disk in the form of accounting records must be kept for more than two years, including accounts and the total by the data (including annual and monthly summary data) must be kept permanently, detailed accounts, vouchers and other data in two years later, according to the need to decide deposit destroyed. (D) must always be on the establishment of accounting data on the hard disk floppy disk backup. Backup is on the floppy disk copy of the accounting data set to achieve information storage, backup of not less than once a month. Not directly on accounting data on the hard disk and floppy disk as a full backup of the file on the accounting data for any illegal operations, such as accounting data to be processed on the disk, you must use a backup copy of the compass, not remove the hard disk and floppy data. Recovery systems must use the latest official data backup. (E) must take good care of the accounting data backup disk, backup disk write-protect tab should be labeled and sealed with the seal or signature seals, or by hand custody. Backup disk should be installed in protected envelope and packaging boxes, stored in a safe, clean, heat, moisture, magnetic place, and regularly dump. Backup hard disk and floppy disk can not officially leave around casually intimate and loan. (F) and accounting data backup disk backup of the original program developed in three locations, respectively, over the amount of data and should be based on the size of hard disk space situation, every certain period (such as six months or one year ) cleaning a hard drive, remove the hard disk accounting data of the previous year, to facilitate increased efficiency and speed of the machine, there is no hard data did not clean up the backup to delete (the three storage locations are the engine room, file room, finance room) . (G) the management of disk accounting records, including data backup, data recovery and clean-up drives, etc., by the system administrator full implementation of accounting files and the disk is responsible for the safety of the right. on the operating system. In order to better accomplish the task of system maintenance, failure to understand the causes, location, time, and how to handle and process the results, etc., and as a reasonable adjustment under the Results section of machine basis for allocation of computer strict financial management system, now provides as follows: a computer all day, the operator must register the machine operating conditions. Asked to fill in the date, operator name, operator content, running time and operation. Second, there is no problem during the operation and the remarks column in the operation of the operating normally filled words, if the problem occurred should be recorded and timely registration system administrator. III for registration shall not be the end of the recording of any hardware and software maintenance. Fourth, the system administrator in the maintenance of anomalies found in the course and treatment methods, and the results should be recorded, for the major operational failure, in addition to provisions for the registration must be completed outside the fault report form. Five bound volumes of monthly operating records, daily records management staff take good care of by the end of year on File. Six operations to fill in a true and complete record of registration of those who do not always occur, according to the economic responsibility system and the provisions dealing with the above regulations by the system administrator monitor the implementation, operation and maintenance of your friends who are in accordance with the implementation of . or has a significant level of development, in order to make our company a healthy rigorous accounting computerization continue consolidating and improving the track to ensure the legitimacy of this work, science, accuracy, security, specially as the accounting Computerized post economic responsibility. One computerized accounting management positions: enterprise management accounting in accordance with the features and superior set of management positions in computerized accounting requirements, in order to secure alternative to hand-carried to the computer account transition, under the leadership of the Chief Accountant, in the computerization of financial accounting positions to work around the better play of computerized accounting for financial management, accounting services in principle, to the computer to replace manual account management of the Company set the following positions : position: Accounting Supervisor, post supervisor, systems management, auditing, manuscript production, computer operations, summons review, software development, cashier, back office, cost management, internal bank management, current account management Kong, Special Fund management, sales management.

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